Natural Language Tips

How the AI Assistant Works

Calendar0's AI assistant understands natural language and can help you:

• Create and edit calendar events
• Check your availability
• Find free time slots
• Reschedule meetings
• Add attendees and meeting details

Writing Effective Commands

Be Conversational

Write like you're talking to a person, not a computer:

Good examples:

• "Schedule lunch with Sarah tomorrow at noon"
• "What's on my calendar today?"
• "Move my 3pm meeting to Thursday"

Avoid robotic commands:

• "CREATE_EVENT lunch 2024-01-15 12:00"

Include Key Details

The more specific you are, the better the results:

Essential details:

• Time - "tomorrow at 2pm" or "Friday afternoon"
• Duration - "for 30 minutes" or "1 hour meeting"
• Attendees - "with john@company.com"
• Location - "at the office" or "via Zoom"

Examples by Specificity

Minimal (works, but AI may ask for clarification):

"Meeting with team tomorrow"

Better (includes time):

"Team meeting tomorrow at 10am"

Best (includes all details):

"Team standup tomorrow at 10am for 15 minutes with team@company.com"

Common Patterns

Creating Events

Simple events:

"Dentist appointment next Tuesday at 3pm"

Recurring events:

"Team standup every Monday at 9am"

All-day events:

"Mark next Friday as PTO"

Events with attendees:

"1-on-1 with Alex tomorrow at 2pm for 30 minutes"

Checking Availability

Today:

"What's on my calendar today?"

Specific day:

"Am I free Thursday afternoon?"

Range:

"When am I free this week?"

Finding slots:

"Find me 2 hours for deep work this week"

Editing Events

Reschedule:

"Move my 3pm meeting to tomorrow"

Change duration:

"Make my lunch meeting 1 hour instead of 30 minutes"

Add attendees:

"Add sarah@company.com to tomorrow's standup"

Cancel:

"Cancel my 2pm meeting today"

Time References

The AI understands various time formats:

Absolute times:

• "January 15 at 2pm"
• "2024-01-15 14:00"
• "Tuesday at 3:30pm"

Relative times:

• "tomorrow"
• "next week"
• "in 2 hours"
• "this Friday"

Informal times:

• "morning" (typically 9am-12pm)
• "afternoon" (typically 1pm-5pm)
• "evening" (typically 6pm-9pm)
• "lunch time" (typically 12pm-1pm)

Best Practices

1. Break complex requests into steps

For complicated scheduling:

Instead of:

"Schedule a meeting with the entire team next week when everyone is free for 2 hours"

Try:

1. "When is everyone free next week?"
2. [Review options]
3. "Schedule 2-hour meeting with team@company.com on Tuesday at 2pm"

2. Use follow-up questions

The AI maintains context:

You: "What's on my calendar tomorrow?"
AI: [Shows events]
You: "Cancel the 3pm one"
AI: [Cancels the 3pm event]

Common Questions

"The AI didn't understand me"

Try:

• Being more specific with times and dates
• Using complete email addresses
• Breaking the request into smaller steps
• Rephrasing using simpler language

"The event was created in the wrong calendar"

• Set your default calendar in Settings → Calendars

"The AI suggested a conflicting time"

• The AI checks availability, but:
  • Make sure all calendars are connected
  • Some calendars may not be synced yet
  • You can manually adjust the time

Advanced Tips

Batch operations

Handle multiple events:

"Show me all meetings with John this month"

"Cancel all my meetings on Friday"

Natural queries

The AI understands context:

"When's my next meeting?"

"How long until my next call?"

"What time do I finish today?"

Next Steps

• Scheduling Meetings - Advanced meeting scheduling techniques
• Finding Time - Learn how to check availability efficiently
• Managing Events - Edit, reschedule, and cancel events
• Examples - See more real-world examples