AI Assistant Examples

Real-world examples of using Calendar0's AI assistant effectively

Daily Planning

Morning Routine

You: "What's on my calendar today?"
AI: You have 5 meetings:
     - 9:00am - Team Standup (15 min)
     - 10:30am - Client Call (1 hour)
     - 12:00pm - Lunch with Sarah (1 hour)
     - 2:00pm - Product Review (30 min)
     - 4:00pm - 1-on-1 with Manager (30 min)

You: "When am I free for deep work?"
AI: You have free time:
     - 9:15am - 10:30am (1hr 15min)
     - 1:00pm - 2:00pm (1 hour)
     - 2:30pm - 4:00pm (1hr 30min)

You: "Block 9:30-11am for project work"
AI: ✓ Created "Project Work" 9:30am-11:00am

End of Day Review

You: "What's tomorrow looking like?"
AI: You have 3 meetings tomorrow:
     - 10:00am - Design Review (1 hour)
     - 2:00pm - All Hands (30 min)
     - 3:30pm - Client Demo (1 hour)

You: "That's pretty light. When should I schedule more meetings?"
AI: Best times for meetings tomorrow:
     - Morning: 9:00am or 11:00am
     - Afternoon: After 4:30pm

You: "Schedule 1-on-1 with Alex at 11am for 30 minutes"
AI: ✓ Created "1-on-1 with Alex" tomorrow 11:00am-11:30am

Scheduling Meetings

Quick Meeting Setup

You: "Meeting with john@company.com tomorrow at 2pm for 1 hour"
AI: ✓ Created "Meeting with John"
     Time: Tomorrow 2:00pm-3:00pm
     Attendee: john@company.com
     Calendar: Work
     Invitation sent ✓

You: "Add sarah@company.com too"
AI: ✓ Added sarah@company.com to the meeting
     Invitation sent ✓

Finding Time for Multiple People

You: "I need to schedule a meeting with john@company.com and sarah@company.com this week"
AI: Checking availability...

You: "When are we all free for 1 hour?"
AI: Available times when everyone is free:
     - Tuesday 2:00pm-3:00pm
     - Wednesday 10:00am-11:00am
     - Thursday 3:00pm-4:00pm

You: "Book Wednesday at 10am"
AI: ✓ Created "Meeting"
     Time: Wednesday 10:00am-11:00am
     Attendees: john@company.com, sarah@company.com
     Invitations sent ✓

Recurring Team Meeting

You: "Set up weekly team standup every Monday at 9am for 15 minutes"
AI: ✓ Created recurring event "Team Standup"
     Time: Every Monday 9:00am-9:15am
     Starting: Next Monday

You: "Add team@company.com as attendees"
AI: ✓ Updated attendees
     Invitations sent ✓

Rescheduling

Simple Reschedule

You: "I need to move my 2pm meeting to 3pm"
AI: Found "Client Call" today at 2:00pm
     Move to 3:00pm today?

You: "Yes"
AI: ✓ Rescheduled to 3:00pm
     Attendees notified ✓

Complex Rescheduling

You: "I need to push all Friday's meetings to next week"
AI: Found 4 meetings on Friday:
     - 9:00am - Team Standup
     - 11:00am - Design Review
     - 2:00pm - Client Call
     - 4:00pm - Weekly Planning

     Reschedule all to same times next Friday?

You: "Yes, but move the client call to Monday at 2pm instead"
AI: ✓ Rescheduled:
     - Team Standup → Next Friday 9am
     - Design Review → Next Friday 11am
     - Client Call → Next Monday 2pm
     - Weekly Planning → Next Friday 4pm
     All attendees notified ✓

Emergency Cancellation

You: "I'm sick. Cancel all my meetings today"
AI: Canceling 5 meetings today:
     - 9:00am - Team Standup
     - 10:30am - Client Call
     - 12:00pm - Lunch with Sarah
     - 2:00pm - Product Review
     - 4:00pm - 1-on-1 with Manager

     Proceed?

You: "Yes, cancel all"
AI: ✓ Canceled all meetings
     Attendees notified ✓

Availability Checking

Personal Availability

You: "Am I free Thursday afternoon?"
AI: Thursday afternoon (12pm-5pm):
     - 12:00pm-2:00pm: FREE
     - 2:00pm-3:00pm: Product Review
     - 3:00pm-5:00pm: FREE

You: "Block 3-5pm for project work"
AI: ✓ Created "Project Work" Thursday 3:00pm-5:00pm

Finding Focus Time

You: "Find me 3 hours of uninterrupted time this week"
AI: Longest uninterrupted blocks this week:
     - Tuesday 1:00pm-5:00pm (4 hours)
     - Thursday 9:00am-12:00pm (3 hours)
     - Friday 2:00pm-5:00pm (3 hours)

You: "Block Tuesday afternoon"
AI: ✓ Created "Focus Time" Tuesday 1:00pm-5:00pm

Weekly Planning

You: "Show me my meeting load this week"
AI: Meeting hours by day:
     - Monday: 3 hours (4 meetings)
     - Tuesday: 2 hours (3 meetings)
     - Wednesday: 4.5 hours (5 meetings)
     - Thursday: 1.5 hours (2 meetings)
     - Friday: 2 hours (2 meetings)

     Total: 13 hours in meetings this week
     Wednesday is your busiest day

You: "Move some Wednesday meetings to Thursday"
AI: Which meetings would you like to reschedule?

Time Management

Creating Buffers

You: "I have back-to-back meetings all afternoon"
AI: Today's schedule:
     - 1:00pm-2:00pm: Client Call
     - 2:00pm-3:00pm: Product Review
     - 3:00pm-4:00pm: Design Discussion
     - 4:00pm-5:00pm: Team Sync

You: "Add 15-minute breaks between each meeting"
AI: Rescheduling to add buffers:
     - 1:00pm-2:00pm: Client Call
     - 2:15pm-3:15pm: Product Review
     - 3:30pm-4:30pm: Design Discussion
     - 4:45pm-5:45pm: Team Sync

     Proceed with reschedule?

Protecting Time

You: "Block every morning 9-10am next week for planning"
AI: ✓ Created recurring "Morning Planning"
     Time: 9:00am-10:00am
     Days: Monday-Friday next week

You: "Make it repeat every week"
AI: ✓ Updated to repeat every weekday

Meeting-Free Fridays

You: "Keep Fridays meeting-free this month"
AI: Found 2 meetings scheduled on Fridays this month:
     - This Friday 2pm: Client Call
     - Next Friday 10am: Team Review

     Reschedule both?

You: "Yes, find better times"
AI: Suggested times:
     - Client Call → Thursday 2pm
     - Team Review → Thursday 11am

     Schedule these?

Client Management

Scheduling Client Call

You: "Schedule product demo with client@company.com next week for 1 hour"
AI: When would you like to schedule it?

You: "When am I free Tuesday or Wednesday afternoon?"
AI: Available times:
     - Tuesday 2:00pm-5:00pm
     - Wednesday 1:00pm-3:00pm
     - Wednesday 4:00pm-5:00pm

You: "Tuesday at 2pm. Add Conference Room A as location"
AI: ✓ Created "Product Demo"
     Time: Tuesday 2:00pm-3:00pm
     Attendee: client@company.com
     Location: Conference Room A
     Invitation sent ✓

Recurring Client Check-ins

You: "Set up monthly check-in with client@company.com, first Monday of each month at 10am"
AI: ✓ Created recurring "Client Check-in"
     Time: First Monday of each month, 10:00am-11:00am
     Attendee: client@company.com
     Next occurrence: February 5th

You: "Add sarah@company.com from our team"
AI: ✓ Added sarah@company.com
     Invitations sent ✓

Team Coordination

Team Availability

You: "When is the entire team free for a 2-hour meeting next week?"
AI: Checking team@company.com availability...

     Available 2-hour blocks:
     - Monday 1:00pm-3:00pm
     - Tuesday 10:00am-12:00pm
     - Thursday 2:00pm-4:00pm

You: "Book Tuesday morning. Title: Q1 Planning Session"
AI: ✓ Created "Q1 Planning Session"
     Time: Tuesday 10:00am-12:00pm
     Attendees: team@company.com (8 people)
     Invitations sent ✓

1-on-1 Series

You: "Set up weekly 1-on-1s with my direct reports"
AI: Who are your direct reports?

You: "alex@company.com, jordan@company.com, and sam@company.com"
AI: When would you like these scheduled?

You: "30 minutes each, spread throughout the week, mornings preferred"
AI: Suggested schedule:
     - Alex: Every Monday 10:00am-10:30am
     - Jordan: Every Wednesday 9:30am-10:00am
     - Sam: Every Friday 9:00am-9:30am

     Create these?

You: "Perfect"
AI: ✓ Created 3 recurring 1-on-1 series
     All invitations sent ✓

Travel & Out of Office

Blocking Travel Time

You: "I'm traveling to New York next Tuesday. Flight leaves at 6am, returns at 8pm"
AI: ✓ Created "Travel to New York"
     Time: Tuesday 6:00am-8:00pm

     Should I block the entire day?

You: "Yes, and cancel any meetings I have that day"
AI: Found 3 meetings to cancel:
     - 10:00am - Team Standup
     - 2:00pm - Product Review
     - 4:00pm - Client Call

     Cancel and notify attendees?

You: "Yes"
AI: ✓ All meetings canceled
     Attendees notified ✓

Vacation Planning

You: "I'm on vacation December 18-29"
AI: ✓ Created "Vacation" December 18-29 (all-day)

     You have 7 meetings scheduled during this time.
     Cancel them?

You: "Yes, cancel all and notify everyone"
AI: ✓ Canceled 7 meetings
     All attendees notified ✓

Multi-Calendar Support

Calendar0 reads from all your connected and selected calendars, giving you a unified view of your schedule. When creating events, they're added to your default calendar.

Example:

You: "What's on my calendar tomorrow?"
AI: You have 5 events tomorrow:
     - 9am Team Standup (Work Calendar)
     - 12pm Lunch with Sarah (Personal Calendar)
     - 2pm Client Call (Work Calendar)
     ...

Tip: Set your default calendar in Settings → Calendars. All new events created by the AI will be added there.

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