Finding Time
Learn how to check availability and find free time slots efficiently
Checking Your Schedule
Today's Schedule
"What's on my calendar today?"
"Show me today's meetings"
"What do I have scheduled for today?"
Specific Day
"What's on my calendar tomorrow?"
"Show me Friday's schedule"
"What meetings do I have on January 15?"
Week Overview
"Show me this week's schedule"
"What's my week looking like?"
"What meetings do I have next week?"
Finding Free Time
General Availability
"When am I free today?"
"Show me my free time tomorrow"
"When do I have gaps in my schedule this week?"
Specific Time Blocks
"Am I free Thursday afternoon?"
"Do I have any free time tomorrow morning?"
"When am I free after 3pm today?"
Duration-Based Search
"Find me 2 hours of free time this week"
"When do I have a 30-minute slot tomorrow?"
"Show me all 1-hour gaps in my schedule"
Advanced Availability Queries
Time Constraints
"When am I free this week between 9am and 5pm?"
"Find me time tomorrow, not before 10am"
"Show me afternoon slots this week"
Multiple Days
"What days am I free this week?"
"Which days next week have the most free time?"
"Show me my busiest day this week"
Recurring Slots
"Find me a recurring 1-hour slot every Tuesday morning"
"When can I schedule a weekly meeting on Wednesdays?"
Finding Meeting Times with Others
Single Person
"When is john@company.com free tomorrow?"
"Find a time when both me and sarah@company.com are free this week"
Multiple People
"When are john@company.com, alice@company.com, and bob@company.com all free?"
Suggesting Times
"Suggest 3 times this week for a meeting with team@company.com"
Note: External availability checking depends on calendar sharing settings.
Focus Time & Blocking
Finding Focus Time
"Find me 2 hours of uninterrupted time this week"
"When can I get 4 hours of deep work time?"
Blocking Time
"Block tomorrow morning for focus time"
"Reserve Friday afternoon for project work"
"No meetings Thursday - block the whole day"
Protecting Time
"Block 9-10am every day for planning"
"Reserve lunch time every day from 12-1pm"
Understanding Your Schedule
Meeting Count
"How many meetings do I have today?"
"How many hours of meetings this week?"
"Show me my meeting load for next week"
Next Event
"When's my next meeting?"
"What's next on my calendar?"
"How long until my next event?"
Daily Summary
"Summarize today's schedule"
"Give me an overview of tomorrow"
"What's happening this week?"
Buffer Time
Finding Buffer Slots
"Show me times with at least 30 minutes before and after"
"Find me a slot that won't be back-to-back"
Creating Buffers
"Add 15-minute buffer before all meetings tomorrow"
"Block 30 minutes before my 2pm meeting for prep"
Time-Based Queries
Specific Time Windows
"What's between 2pm and 5pm today?"
"Show me tomorrow morning (9am-12pm)"
Before/After Events
"What time do I finish today?"
"Am I free after my last meeting?"
"Show me everything before 3pm tomorrow"
Gaps Between Meetings
"What's the longest break I have today?"
"Show me gaps longer than 1 hour this week"
Optimization Strategies
Meeting-Free Blocks
"What's my longest meeting-free block this week?"
"Find me a half-day without meetings"
Consolidating Meetings
"Show me days with the fewest meetings"
"Which day should I schedule more meetings?"
Load Balancing
"How balanced is my week?"
"Which days are lightest for adding meetings?"
Best Practices
1. Regular Check-Ins
Start your day with:
"What's on my calendar today?"
End your day with:
"What's tomorrow looking like?"
2. Weekly Planning
Every Monday:
"Show me this week's schedule"
"When am I free for focus time?"
3. Proactive Blocking
Block time before you need it:
"Block 2 hours every morning next week for project work"
4. Buffer Time Strategy
Always maintain buffers:
"Find me meeting times with at least 15 minutes between them"
5. Meeting-Free Days
Protect at least one day:
"Keep Fridays meeting-free this month"
Common Scenarios
Booking a 1-on-1
You: "When am I free for a 30-minute 1-on-1 this week?"
AI: [Shows available slots]
You: "Book Tuesday at 2pm with alex@company.com"
Finding Deep Work Time
You: "Find me 3 hours of uninterrupted time this week"
AI: [Shows options]
You: "Block Thursday morning"
Scheduling Around Events
You: "When am I free today after 3pm?"
AI: [Shows free time]
You: "Schedule client call at 4pm"
Troubleshooting
Not Seeing All Free Time
- Check that all calendars are connected and synced
- Verify the date range you're asking about
- Try refreshing: "Refresh my calendar"
Availability Shows Conflicts
- Ensure all calendars are included
- Check for overlapping events
- Verify timezone settings
Can't Find Long Blocks
"What's the longest free block I have this week?"
If none exist:
"Show me which meetings I can reschedule"
Next Steps
- Scheduling Meetings - Advanced meeting scheduling techniques
- Managing Events - Edit, reschedule, and cancel events
- Natural Language Tips - Master the AI assistant
- Examples - See more real-world examples